Top 5 SaaS Billing Software in 2025: Subscription & Recurring
Quentin Gaudinat
May 25, 2025
SaaS billing software is more than a finance tool, it’s a core part of your growth engine. Whether you're managing subscription plans, recurring usage-based pricing, or a hybrid model, your billing system needs to scale with your business.
But with so many solutions out there, it’s easy to feel overwhelmed. Which one fits your current needs—and your future ambitions? What features truly matter for SaaS billing? And when is the right time to switch?
Manual billing or relying on outdated tools can lead to revenue leakage, customer churn, and wasted internal resources. A purpose-built billing platform frees your team to focus on what really matters: growing your product and scaling your business.
If you're exploring your options, you're in the right place. In this guide, we’ll walk you through:
At Upflow, we’re all about helping SaaS companies streamline cash flow. That’s why our A/R automation platform integrates seamlessly with leading billing software
Types of SaaS Billing Models
SaaS businesses rarely stick to one-size-fits-all pricing. From self-serve startups to enterprise-level platforms, billing models often evolve with customer needs and product complexity. That’s why SaaS billing software must accommodate a variety of billing structures. Here are the most common models:
Subscription Billing
This is the most familiar model in SaaS—customers pay a fixed amount on a regular schedule (monthly, quarterly, annually). It’s ideal for simple plans with little variation, such as standard tiered pricing or freemium upgrades.
Most often used by: Project management platforms, CRM tools, and productivity suites.
Recurring Billing
Recurring billing includes any repeated charge, but isn’t necessarily tied to a fixed plan. This includes usage-based, metered, or seat-based pricing. It’s popular among SaaS companies with dynamic usage patterns.
Most often used by: Cloud infrastructure, developer tools, or analytics platforms billing by API calls, data volume, or active users.
Hybrid Billing
Many modern SaaS companies blend fixed subscriptions with variable charges. For example, a base monthly fee + per-user or per-GB overages. Hybrid billing is flexible and scalable, but also harder to manage manually—making automated software essential.
Most often used by: Video conferencing tools, file storage providers, or B2B platforms with custom pricing.
Why SaaS Businesses Need Billing Software
No matter which billing model your SaaS uses: subscription, recurring, or hybrid, managing it manually is a recipe for churn, revenue leakage, and wasted time.
SaaS companies tend to have a high volume of transactions, as well as a complex product mix. With subscription management, add-ons, upsells, upgrades and downgrades, tiered plans… issuing each and every invoice manually would be a nightmare, that's why billing software is a must-have for better financial relationships.
Using billing software allows you to automate your whole billing process and to create specific workflows that do the bulk of the work for you. They’re also great to stay on top of your SaaS metrics.
Most billing platforms also include a payment gateway, which means that your client can pay directly through the platform in a secure manner, using their preferred payment methods.
Advanced SaaS billing solutions also support recurring and subscription billing, plus revenue recognition features to manage deferred revenue and stay compliant.
Clearly, SaaS billing software is indispensable. But how do you choose the one that fits your business best?
How to Choose the Right SaaS Billing Software for Your Business?
Switching to new billing software is a big move. Setup time, onboarding, training, and process migration can take effort—and yes, there are switching costs. But holding on to outdated or limited software can silently hurt your revenue and stunt your growth.
Adding a billing solution to your SaaS finance stack should be a strategic move. The right timing and the right choice can unlock scale and efficiency across your operations.
Define Your Needs: Present and Future
Before exploring options, map out what your SaaS business really requires from a billing system. Whether you’re running a subscription billing model, a recurring revenue stream, or a hybrid of both, here are key questions to ask:
Do you need a full subscription billing software, or just invoicing and collections?
At which stages of the customer lifecycle will billing software provide the most value?
Do you operate across multiple countries and currencies?
What’s your current billing volume, and how fast is it projected to grow?
Do you require built-in dashboards or metrics tracking (e.g., MRR, churn, LTV)?
Do you need revenue recognition features for compliance?
List out your must-haves and nice-to-haves. A clear understanding of your SaaS billing process today will help you choose a platform that supports tomorrow.
Compare the Top SaaS Billing Solutions
Once you’ve clarified your needs, compare leading billing software platforms on the market. Don’t just compare features—look at pricing models too.
Some platforms charge a percentage of your billing volume (e.g., 0.75% of revenue)
Others charge a flat monthly fee, which may scale with usage tiers
Depending on your revenue stage, this can have a significant impact. You’ll find a comparison of the best recurring billing software options later in this article.
Prioritize Integration and Ecosystem Fit
Your SaaS billing software should seamlessly integrate with your existing tools—CRMs, ERPs, analytics platforms, and A/R systems like Upflow. Open APIs and pre-built integrations will ensure smoother operations and data consistency.
The best billing software for SaaS doesn’t just automate billing—it becomes a core part of your revenue engine.
The Top 5 Billing Software for SaaS in 2025
Now that you know how to choose your billing software, let’s have a look at the 5 best we’ve selected for SaaS companies:
Stripe Billing
A leader in the payment industry, Stripe doesn’t need introductions anymore. While this billing platform started by offering payment processing, it now comes with specific billing features that make it a great choice for a SaaS business.
Stripe Billing offers many subscription management features in the form of a flexible platform that accommodates various pricing models. Adding new pricing (and offer) can be done easily.
Stripe has many integrations with card networks and banks as well as a powerful API. Their customer service is 24/7 which, when it comes to billing, is always a plus. They also rely on machine learning to optimize your billing process.
What makes it great: It is a very convenient choice, easy to set up, and can cater to the billing needs of a small business as well as a growing one.
Stripe Billing pricing:
$620/ month: For billing volume up to $100,000 a month
$1500/ month: For billing volume up to $250,000 a month
$2950/ month: For billing volume up to $500,000 a month
$5750/ month: For billing volume up to $1,000,000 a month
Custom pricing for billing volume more than $1,000,000 a month
Recurly
A subscription management platform as well as a billing platform, Recurly offers advanced features for SaaS billing.
Its strength? With Recurly, you can personalize pretty much everything so it matches your needs. Their API is designed with developers in mind, so you can create a billing system that supports various pricing plans and business models.
Their software supports complicated billing models as well as many currencies, languages, and payment methods. It also has many integrations with CRM, payment gateways, and other financial tools.
What makes it great: thanks to machine learning, Recurly has a dunning functionality that prevents churn and recovers your subscribers, increasing your MRR.
Recurly pricing:
Their plan starts at $220/month (Free for the first 3 months)
Professional and Elite plans are available on demand.
Chargebee
Chargebee is fully tailored to SaaS businesses. It’s a full subscription management platform as well as a billing tool, so it helps you with all the stages of your customer lifecycle. They have great marketing features for subscriber retention.
All online payments and billing can be automated through their platform. They integrate with 30 payment gateways, as well as your CRM, accounting software, and Upflow!
Since they’re dedicated to SaaS businesses, they also keep on launching new features relevant for your business. It grows with you from an SMB to a SaaS business with a more complex pricing strategy.
What makes it great: As an all-in-one software for SaaS subscription business, they have built-in marketing tools to reduce your churn rate and support upsell, discounting, and cross-selling, leading to an overall higher MRR.
Chargebee pricing:
Free for the first USD 250K of cumulative billing, then 0.75% on billing
$599/ month: For billing volume up to $100,000 a month, then 0.75% on billing
Custom pricing for their enterprise plan
Zuora
Zuora is a billing solution for subscription-based companies. It's considered by some as the leading solution for established businesses that want to switch to a subscription model.
It offers customizable billing cycles to maximize recurring revenues as well as many integrations with other financial software (like Upflow!) and CRMs etc. It also enables real-time communication with customers, thanks to notifications, emails, and text messages.
Features such as tax, coupon, and trial management or real-time data dashboards are also included.
What makes it great: Zuora is the right choice for your business if you are a large-scale enterprise. It offers specific upper market features and can be considered as the most premium software.
Zuora pricing:
Custom pricing
Chargify (Now Maxio)
Another subscription billing software, Chargify specifically targets B2B SaaS companies. Their tools offer a great possibility for personalization - down to one-to-one billing workflows and segmented pricing.
They can support complex billing scenarios, so they suit any SaaS that has (or will have) various pricing plans. They also offer add-ons and other features to improve subscriber retention, like targeted promotions or dunning prevention tools.
What makes it great: with Chargify, you can be proactive about your churn rate and send customized notifications at every stage of your customer lifecycle.
Chargify pricing:
Custom pricing
Looking to strengthen your SaaS billing and collections stack? Upflow integrates seamlessly with tools like Chargebee, Zuora, and Stripe Billing to help you get paid faster and reduce time spent chasing invoices.
FAQs
Q: What is SaaS billing software?
A: SaaS billing software is a specialized platform that automates billing operations for software-as-a-service businesses. It supports different pricing models like subscriptions, usage-based billing, and hybrid plans, while also managing invoicing, payments, proration, and revenue recognition.
Q: What’s the difference between subscription billing and recurring billing?
A: Subscription billing is a type of recurring billing based on fixed-term plans (monthly, quarterly, annually). Recurring billing can also include variable or usage-based charges, such as billing per API call or per active user.
Q: Which billing model is right for my SaaS business?
A: It depends on your product and customers. If you offer fixed pricing tiers, subscription billing works well. If usage fluctuates (e.g., data or seat-based), recurring or hybrid models are a better fit. Many SaaS companies evolve from simple subscriptions to complex hybrid structures as they scale.
Q: When should I switch to a new SaaS billing software?
A: If your current tool can’t support new pricing models, causes manual errors, lacks integration with your tech stack, or struggles with global compliance, it's time to upgrade. Look for a platform that grows with you.
Q: What are the must-have features in SaaS billing software?
A: Key features include: automated invoicing, payment processing, dunning workflows, revenue recognition, multi-currency support, integrations with CRM/ERP, real-time analytics, and flexible pricing model support.
Q: What’s the best SaaS billing software for small teams or startups?
A: Stripe Billing and Chargebee are great for smaller SaaS businesses due to their ease of setup, scalability, and transparent pricing. They also support key features like subscription management and usage-based billing.
Q: Can SaaS billing software help with reducing churn?
A: Yes, many platforms offer features like automated dunning, failed payment retries, customizable notifications, and integrations with CRM tools to help you retain customers and recover revenue.
Q: Does SaaS billing software integrate with tools like Upflow?
A: Most leading billing platforms like, Chargebee, Zuora, and Stripe Billing offer direct integrations with Upflow. This enables seamless syncing of invoices, payments, and collection workflows.